Action Health Incorporated (AHI) Job Vacancy

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Job Designation: Procurement Assistant
Job Location: Lagos
Reports To: Head, Administration

Duties and Responsibilities

  • Under the direct supervision of Head of Administration, the Procurement Assistant is responsible for the effective delivery of procurement services to AHI, working closely with Programmes, Finance & Accounts and Compliance Department.

Specific responsibilities and duties include, but are not limited to:

  • Coordinate with requesting units/departments to ensure items requested are in approved budget
  • Where necessary, obtain sample of material(s) to be purchased and ensure it meets organizational specifications
  • Conduct price surveys and obtain quotes locally on low value items;
  • Preparation of Request for Quotation, Invitations to Bid, Requests for Proposal etc. in compliance with AHI Procurement Policy & Guidelines
  • Collation of bids, quotations, proforma invoices in support of items to be procured in line with with AHI Procurement Policy & Guidelines
  • Routing and circulation of quotes, bids and proposals for evaluation and management approval
  • Corresponding with selected bidder(s) to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.
  • Preparation of Procurement Memos, Contract Award Letters, Purchase Orders for items approved by Management
  • Coordinate the procurement process from contract award to delivery to recipients / AHI Stores, and ensure payment of suppliers and vendors for services rendered.
  • Ensure submission of appropriate supporting documentation by suppliers and vendors (Invoice, Delivery Notes / Way Bills, Packing List etc)
  • Ensure all items procured meets order specifications, before delivery to AHI Store / Warehouse
  • Follow-up with Finance & Accounts Department payments due to suppliers and vendors
  • Maintain appropriate records to ensure that procurement process, approvals and contractual agreement(s) are accurately documented for each order for accountability and audit purpose.
  • Preparation of monthly management information and statistical reports
  • Perform other duties as assigned by Head, Administration Department

Education / Experience Requirements

  • A Bachelor’s Degree in Business Administration and professional certification in Procurements, Purchasing & Supplies or Logistics Management
  • 2-3 years cognate experience in procurement function
  • Good knowledge of United Nations procurement procedures is highly desirable
  • Must be computer savvy with good working knowledge of MS Office Suite (MS Word, MS Excel), and must be able to easily navigate the Internet to conduct on-line market research


  • Able to uphold and respect procurement ethics and to conduct activities with integrity
  • Must be a team player who demonstrates patience, flexibility and honesty.
  • Be willing and able to meet tight deadlines and work long hours when required.
  • A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.

To apply 

Qualified candidates should send their Application to: clearly stating “Procurement Assistant” in the subject area of the e-mail

Candidates should forward the under-listed documents:

  • A Cover Letter and updated Curriculum Vitae
  • Photocopy of Degree Certificate.

Application Deadline: 8th May, 2020.


  • AHI as an Equal Opportunity Employer prohibits all forms of discrimination and harassment on any basis whatsoever. Women, persons with disabilities and marginalized groups are encouraged to apply.
  • Only short-listed candidates will be contacted for interview.

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